Choosing a Venue

Choosing a Venue

The first thing that will affect the sound at your event is the venue you choose.

Look out for or avoid:

  • Rooms with glass or very flat surfaces such as tiled/ plain plaster surfaces – result in less clarity and often significantly louder volumes
  • Absence of soft furnishings – soft furnishings help with clarity
  • Rooms with pillars, arches or varying ceiling heights – may require extra speakers or limit options for where to place them
  • Very high ceilings – may also affect clarity
  • Very long and narrow rooms – affects visibility and requires more speakers
  • Venues with challenging load in, for example stairs – this will affect the cost of the delivery for your PA system (and other vendors)
  • Rooms with sound limiters (these are usually wall mounted boxes with traffic lights that cut the electrical supply when music gets “too loud”)

Ask about:

  • Early curfew – If you want your event to go on late – we will never go beyond the venue’s given timings.
  • If there is parking at the venue for the duration of the event (vehicles are 2.7m high)
  • How they expect the band PA to be loaded in (eg. If they are only allowed to use certain entrances)
  • How much experience they have working with live music events
  • Whether they permit a loud band or if there are restrictions on volume
  • Will they manage the arrival of musicians and provide a green room/catering for them and the crew?
  • Is there is a stage provided?
  • Do they have a wireless microphone for speeches (if relevant)
  • Can they provide a 4-6ft trestle table?
  • Is power accessible to the stage area and on several standard 13amp sockets?
  • How much power (in amps or watts) is available for sound and light?
  • Will other events or parts of the programme affect the ability for a sound check to take place immediately before the doors open. For example, if a wedding service is taking place next door when the band arrives the timings need to be adjusted to allow them to sound check.
  • At what time will the room be accessible and ready for the PA equipment to be set up?

Remember

  • Simple shaped rooms such as rectangles are usually better.
  • Flat floors so our speakers are stable
  • You will be responsible for the safe use of the equipment if you dry hire, whereas if you get a fully engineered package we are covered by Public Liability Insurance.

We fully accept that this is not an ideal world and are better equipped than most companies to deal with issues above, However we will be better prepared if we know in advance all the information above.